Client Overview & Challenges
Our client is a leading UK-based golf and travel company that offers luxury Golf & Spa holiday packages for both domestic and international customers through their e-commerce platform and offline offices.
They faced multiple challenges in their invoice matching and cost reconciliation process:
- Manual, time-consuming matching between bookings and invoices
- High error rates due to manual data entry
- Significant time and labor costs to maintain accuracy
Our Solution & Key Features
Trustify was engaged from the early consultation stage to design and implement a fully automated, AI-driven invoice reconciliation platform.
AI Agents
Automatically parse invoices and extract key data fields from various formats (PDF, Excel, Word, email, etc.).
RPA Integration
Implemented nightly bots to retrieve and consolidate all daily bookings.
Automated Matching
Developed a rules-based and AI-enhanced engine to automatically match bookings with invoices.
Accounting System Integration
Enabled automatic posting of reconciled transactions into a variety of accounting system such as SAGE, Oracle, etc.
Results
- Achieved 90% auto-matching rate on the first day of deployment
- Reduced manual workload and human errors significantly
- Streamlined daily reconciliation operations with real-time visibility
Technology & Programming Language
- Frontend: ReactJS
- Backend: NodeJS
- AI Components: Gemini, Google Doc AI
- Infrastructure: GCP CloudRun
- Accounting Integration: SAGE
